Constitution of NOGLSTP at IU

CONSTITUTION OF NOGLSTP AT IU

PREAMBLE

It is important to keep IU at the forefront of success in leadership and research. Top-level universities are ever self-improving to create an environment that is competitive and more inclusive to attract and retain the best and brightest minds of our time. By striving to find new and better ways to honor differences and celebrate diversity through mutual respect, a workplace for graduate students (and all faculty, staff and students) that maximizes creativity and thus productivity can be created. The current environment at Indiana University for Lesbian, Gay, Bi-sexual, Transgender and Queer (LGBTQ) students (especially in the Sciences) is inferior to that at many other major educational institutions. Graduate students who feel respected, safe, accepted and welcomed as individuals are inherently more productive as members of research teams. To this end, it is proposed to:

• Initiate forming an Indiana University chapter of the National Organization of Gay and Lesbian Scientists and Technical Professionals (NOGLSTP).
• Encourage members of the newly formed NOGLSTP chapter, through discussions with their respective departments, to begin to develop a database of faculty who are LGBTQ allies to allow for greater ease in forming the best mentoring relationships between LGBTQ graduate students and faculty.
• Investigate the possibility of and procedures for modifying campus-wide forms (such as admissions application and course evaluation) to be more inclusive of gender-variant students, and (if it is found to be feasible and desirable) begin implementing said procedures to have the forms modified.
• Initiate an outreach program to the community at large that focuses on making contacts at the two public high schools (Bloomington North and Bloomington South) in the Bloomington area and investigate the possibility and procedures for holding workshops and/or presentations to the area high schools focusing on the advantages, rewards and desirability of diversity in the community, at institutions of learning, and throughout their lives.
Unfortunately no studies were found that quantify the number of LGBTQ students and professors (not to mention heterosexual allies who prefer a more open and forward environment) who have left IU prematurely, nor to measure how many did not consider IU as a viable option in the first place due to the current LGBTQ climate at Indiana University.

ARTICLE I: Name

The official name of this organization is the ‘National Organization of Gay and Lesbian Scientists and Technical Professionals at Indiana University’ also commonly known as ‘NOGLSTP at IU’.

ARTICLE II: Purpose

NOGLSTP at IU is a self-governing regional group affiliate of the National Organization of Gay and Lesbian Scientists and Technical Professionals, Inc. (NOGLSTP). Our purpose is to encourage and promote an environment for Lesbian, Gay, Bi-sexual, Transgender and Queer (LGBTQ) students, faculty, staff, and their partners at Indiana University (especially in the Science departments and S.T.E.M. related fields) that is supportive and inclusive and free from discrimination and bias.

ARTICLE III: Definition of Membership

Regular (or Active) Membership: Any person that is an Indiana University student and is also a member-in-good-standing of the National Organization of Gay and Lesbian Scientists and Technical Professionals, Inc. (NOGLSTP) who attends may choose to be an active member.

Adjunct Membership: Any person that is affiliated with Indiana University (such as staff, faculty, alumni, or partner) who is also a member-in-good-standing of the National Organization of Gay and Lesbian Scientists and Technical Professionals, Inc. (NOGLSTP) who attends may choose to be an adjunct member.

Membership and participation are free from discrimination based on race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation disability, or status as a disabled or Vietnam-era veteran as well as gender, gender identity, gender expression, physical ability or political affiliation.

ARTICLE IV: Officers

There are three officer positions: president, secretary and treasurer. Officers must be regular members in good standing. They are elected to one-year terms by a majority vote of regular members in good standing who attend the election meeting in March. The terms for officers run from April 1st to March 31st.

Advisors are IU faculty or staff who are adjunct members of NOGLSTP at IU. They are elected to one-year terms by a majority vote of regular members in good standing who attend the election meeting in March. The terms for advisors run from April 1st to March 31st.

In the case of a vacancy in mid-term, an election is to be held within thirty days to fill the vacancy on an interim basis through March 31st.

ARTICLE V: Officers and Duties

President: The president presides over group meetings and sets the agenda. Upon completion of a full term as president, the former president becomes the group’s appointed representative on the national NOGLSTP board of directors. If a board representative vacancy occurs, the president shall appoint a NOGLSTP at IU member (regular or adjunct) to serve as the group’s representative or the current president may act as the group’s representative on the national NOGLSTP board of directors.

Secretary: The secretary is responsible for taking and distributing the meeting minutes.

Treasurer: The treasurer keeps accounts, deposits the organization’s funds, and makes expenditures in a manner approved by the Business Office for Student Organizations.

ARTICLE VI: University Compliance Statements

• Statement of University Compliance: This organization shall comply with all Indiana University regulations, and local, state, and federal laws.

• Anti-Hazing Policy: Hazing is strictly prohibited. Hazing shall be defined as any conduct which subjects another person, whether physically, mentally, emotionally, or psychologically, to anything that may abuse, degrade, or intimidate the person as a condition of association with a group or organization, regardless of the person’s consent or lack of consent.

• Personal Gain Clause: This organization shall ethically raise and distribute profits from organizational functions to the organization, not individual members.
Individual students may not receive money from a student organization event for personal gain.

ARTICLE VII: Amendments

Any amendments must be proposed at one business meeting for discussion and formation of a possible vote language at the next business meeting. If at the second business meeting a vote is requested by more than one regular member, the vote itself should take place at the third business meeting. Only regular members who attended both the second and third business meetings get to vote. An amendment that receives a majority of favorable votes is then incorporated into this constitution subject to the stipulation that all amendments to the constitution and bylaws are subject to the approval of the Office of the Dean of Students.

BYLAWS

Although REGIONAL GROUPS that affiliate with NOGLSTP are autonomous in governance, mission, and activities, it is expected that NOGLSTP at IU will respect the following NOGLSTP policies on member privacy, equal opportunity, and 501c3 issues.

• Member Privacy: The NOGLSTP membership roster is confidential, and may not be disclosed to a non-member. In addition, NOGLSTP mailing lists – email or postal –may not be sold, leased, or loaned.

• Equal Opportunity: When considering eligibility for membership, NOGLSTP does not discriminate against individuals due to gender, sexual orientation, physical (dis)ability, race, national origin, religion, or political affiliation.

• 501c3: NOGLSTP resources may not be used in any way that would jeopardize its status as a 501c3 non-profit tax exempt organization. This issue is discussed in more detail in the next section.

501c3 Rules
As a NOGLSTP REGIONAL GROUP, NOGLSTP at IU must be mindful of the three prohibitions for 501c3 non-profits:
1. No part of the net earnings inures to the benefit of any individual. This means that no one person can use or take any of the organization’s financial or other assets for personal use or benefit.
2. No substantial part of the organization’s activities is carrying on propaganda or otherwise attempting to influence legislation. The key word is substantial. When in doubt, don’t use NOGLSTP resources for such activities.
3. No participation in, or intervention in (including the publishing or distributing of statements) any political campaign on behalf of (or in opposition to) any candidate for public office. This prohibition means that NOGLSTP

• Must not endorse or directly campaign for a candidate or political party

• Must not contribute money or in-kind donations to a candidate or political party

• Must not distribute materials aimed to influence the outcome of an election

Therefore, NOGLSTP at IU must not use NOGLSTP’s money, property, name, logo, website, or letterhead to engage in partisan endorsements, partisan fundraising, or electioneering of any sort. NOGLSTP resources must not be used to endorse a candidate, or attack/trumpet a candidate’s position on a specific issue before an election. We are free to engage in matters of partisan politics – within the limits of laws pertaining to our group – as long as NOGLSTP resources are not involved.